Discover how Condeco, now Eptura Engage, simplifies desk booking and hybrid workspaces. Get real tips on features, benefits, and 2025 trends to cut costs and boost team vibes—like Sodexo’s $3M win. Perfect for busy managers eyeing smarter offices. Imagine walking into your office on a Tuesday, only to find empty desks everywhere while your team scrambles for a quiet spot to chat. It’s frustrating, right?
That’s the hybrid work headache so many of us face these days. Condeco software steps in to fix that mess, turning chaotic scheduling into something smooth and smart. Formerly known as Condeco and now part of Eptura Engage, this tool helps teams book spaces effortlessly, so everyone shows up where they need to be.
In this guide, we’ll walk through what makes it tick, how it fits your daily grind, and ways to make it work for you. Whether you’re a manager juggling remote folks or just curious about workspace tools, stick around. You’ll walk away with ideas to make your office feel alive again, without the usual headaches.
Key Takeaways
- Condeco, rebranded as Eptura Engage, uses AI to handle desk and room bookings, helping cut wasted space by up to 30% in hybrid setups.
- It syncs perfectly with tools like Microsoft Teams, easing common gripes like clunky calendars and low office use (just 43% on average these days).
- For 2025 trends like flexible “microshifting” schedules, it’s a solid pick—but start small to dodge setup snags.
- Compared to rivals like Robin, it shines in big-team analytics, though watch for custom pricing that might sting for smaller groups.
- Real wins? Think $3M in savings for Sodexo through smarter space use—your team could see similar gains with a quick audit.
What Is Condeco Software?
Picture this: Your team’s spread across homes and offices, and coordinating a simple meeting feels like herding cats. Condeco software was built for exactly that. It’s a cloud-based system that lets people reserve desks, rooms, and even parking spots with a few clicks, all while keeping things fair and flexible.
At its heart, Condeco focuses on workspace optimization for hybrid teams. Launched back in the early 2000s, it evolved from basic booking tech into a full player in the Eptura suite after a 2023 rebrand to Eptura Engage. Today, it’s all about making hybrid life easier—think real-time views of who’s where, so no more double-booking drama.
Key pieces include its tie-ins with everyday tools like Microsoft Outlook and Teams. Entities like space utilization analytics pop up here, helping leaders spot trends, such as why your quiet zones stay empty. If you’re navigating “condeco software” searches, you’re likely after this: a way to blend remote and in-office without the chaos.
But it’s more than tech—it’s about people. Employees get a mobile app to snag spots on the go, while bosses pull reports to tweak layouts. In a world where 74% of workers crave hybrid balance, according to Zoom’s 2025 findings, tools like this bridge the gap between flexibility and focus.
Core Features of Eptura Engage
Let’s get into the nuts and bolts. Eptura Engage packs features that feel tailor-made for today’s mixed-office vibes. No fluff—just tools that save time and headaches.
AI Booking & Mobile Access
Ever wished you could just say what you need and have it happen? That’s the magic of its AI booking. Powered by natural language through Microsoft Copilot, you can type or speak something like, “Grab me a desk near Sarah for heads-down work.” It scans availability and locks it in, no endless scrolling.
The mobile side keeps it real for on-the-move teams. Download the iOS or Android app, and you’re set—book from your commute or swap spots mid-day. This shines for desk reservation systems, where quick access means fewer “I forgot to reserve” moments. Users rave about the simplicity, with ease-of-use scores hitting 4.0 out of 5 on sites like GetApp.
One tip: Set up voice shortcuts in the app for repeat bookings, like your weekly team huddle. It turns routine tasks into background noise, freeing you for actual work.
Integrations & Analytics
Syncing with your calendar shouldn’t be a puzzle. Eptura Engage plugs right into Outlook and Teams, pulling meetings over so rooms auto-reserve. Add Power BI for dashboards, and you’ve got eyes on everything—from peak hours to underused corners. Analytics go deeper with space utilization tracking. See heat maps of your floor, spotting if that fancy lounge is gathering dust. Aim for 79% occupancy, as experts suggest, and you’ll trim costs without cramping styles. Features like visitor management let guests check in via QR codes, while catering requests tie into bookings for seamless events.
For hybrid office management, this setup addresses low turnout head-on. A quick dashboard glance shows why utilization hovers at 43% globally, per XY Sense’s 2025 index, and nudges you toward fixes like better zoning.
Pro hack: Link it to your email for auto-reminders, cutting no-shows that waste prime space.
Benefits for Hybrid Teams
Hybrid work isn’t going anywhere—it’s the new normal, with 28% of folks juggling side gigs thanks to that freedom, says Owl Labs’ 2025 report. Eptura Engage turns those perks into real gains, starting with smoother days. First off, productivity climbs when spaces match needs. Book a focus nook, and deep work happens without distractions. Teams report better flow, as visibility into who’s in-office sparks those chance hallway chats that remote calls can’t touch.
Cost-wise, it’s a quiet hero. By optimizing layouts, companies slash real estate needs—Sodexo trimmed 50% of theirs, pocketing $3M. For you, that means reallocating budgets to team perks, not empty chairs. And collaboration? It fosters it naturally, with tools showing team clusters for impromptu brainstorms.
Here’s a quick list of five everyday wins:
- Easier planning: No more email chains for room hunts.
- Fair access: First-come rules prevent hogging.
- Data smarts: Spot trends to redesign for energy savings.
- Guest-friendly: Smooth check-ins build partner trust.
- Work-life fit: Flexible spots honor personal rhythms, boosting morale.
In short, it makes hybrid feel supportive, not scattered. Leaders using meeting room schedulers like this see 30% jumps in space use, as in the Met Office’s story.
Challenges & Pain Points
No tool’s perfect, and Eptura Engage has its rough edges. Let’s talk real hurdles, so you’re not caught off guard.
Integration glitches top the list—think recurring Outlook events that glitch with Exchange, leaving double-books. Reviews on Software Advice flag this, with some setups dragging longer than expected. For non-tech admins, the dashboard can feel overwhelming at first, especially post-rebrand tweaks. Pricing’s another sore spot: Custom quotes mean no sticker shock upfront, but it often lands around $15K yearly for mid-sized teams, per TrustRadius insights. SMBs gripe about lock-in contracts, and Android users note occasional login hiccups.
These hit hybrid pain points hard, like poor location tracking that amps isolation. But here’s the fix: Pilot with one floor to iron kinks. Train via short videos on Copilot basics, and set clear rules for no-shows to reclaim 20% of space.
One scenario: You’re rolling it out, and a team lead hits a sync snag. Pause, check the help center for Outlook tweaks, and test small. Most issues resolve in a day, turning frustration into “Why didn’t we do this sooner?”
Condeco vs. Top Alternatives
Choosing a desk booking tool? Let’s stack Eptura Engage against common picks, keeping it straightforward for your decision.
Vs. Robin & Skedda
Robin nails mobile vibes for smaller teams, with slick apps and $5-10 per user pricing that’s easier on wallets. But for enterprise analytics, Eptura Engage pulls ahead—deeper dashboards track utilization across global sites, unlike Robin’s lighter touch.
Skedda’s affordable too, great for quick room grabs, but lacks the Microsoft depth. If your crew lives in Teams, Eptura’s Copilot edge wins for voice bookings. Ratings? Eptura at 4.0 on functionality, Robin at 4.2 for ease, per G2 2025.
Pick Eptura if scalability’s key; go Robin for startup speed.
Vs. OfficeSpace & Envoy
OfficeSpace mirrors Eptura in analytics but leans heavier on custom builds, slowing rollout. Envoy excels at visitor flows with badge printing, yet skimps on AI smarts—Eptura’s natural language bookings feel more future-proof.
On cost, both custom, but Envoy starts lower for basics. For hybrid management, Eptura’s Teams sync shines, earning top marks in scalability from Gartner peers. A quick compare:
- Pricing: Eptura custom (~$15K+), Envoy tiered ($8/user).
- AI Depth: Eptura leads with Copilot; others basic search.
- Visitor Tools: Envoy edges; Eptura integrates well.
Bottom line: Eptura fits big, Microsoft-heavy shops; swap to Envoy for guest-heavy lobbies.
2025 Hybrid Trends & Condeco Fit
2025’s hybrid scene is shifting—think “microshifting,” where short remote bursts mix with office pops, per Indeed’s take. With 65% of companies pushing 3+ days in-office facing backlash, Cisco’s survey notes, flexible tools like Eptura Engage keep talent happy. Optimal? Six to ten office days monthly, says HubStar, letting dynamic scheduling thrive. Eptura’s AI handles this, auto-adjusting for peaks. Amid layoffs hitting 41% of orgs (Conference Board), it aids retention by aligning spaces to roles—quiet for creators, open for collaborators.
AI’s booming too, automating 20% of booking chores. Eptura taps this with Copilot, fitting MIT Sloan’s advice: Tailor policies per function to hold stars. For desk reservation apps, it means less admin, more focus.
Trend tip: Use its reports to test “unbossing”—flat teams thrive in visible, bookable hubs.
Real-World Case Studies
Stories beat stats every time. Take Sodexo: Facing sprawling sites, they used Eptura Engage to map usage, slashing space by 50% and saving $3M. Leaders now forecast needs quarterly, turning data into dollars. The Met Office went next level, boosting meeting use 30% with real-time views. No more ghost rooms—teams book smart, collaborate better. One manager shared how wayfinding cut lost time, making newbies feel welcome fast.
Your turn: Mirror this by auditing one zone first. Customize alerts for underuse, and watch engagement rise. These aren’t outliers; they’re blueprints for hybrid wins.
Implementation Tips for Success
Rolling out Eptura Engage? Keep it simple—start small, scale smart. Here’s a step-by-step to sidestep common trips.
- Audit Your Space: Map current use (beat that 43% average). Tools like floor scans reveal hot spots—fix before launch.
- Train on Basics: Focus on Copilot chats and app nav. Short sessions (15 mins) build confidence, dodging admin overwhelm.
- Set Ground Rules: No-show fees or auto-releases reclaim space. Communicate via Teams for buy-in.
- Monitor and Tweak: Quarterly dashboard dives spot wins, like 79% targets. Adjust for microshifting flows.
- Pilot and Expand: Test with one team, gather feedback, then go wide. Migration from old Condeco? Eptura’s guides ease it.
For pre-2025 holdouts, export old data cleanly. This approach cuts setup time by half, per user shares, making hybrid hum.
Equip your hybrid team with Eptura Engage to turn underused spaces into collaboration hubs—start with a utilization audit today and book a demo at eptura.com.
FAQs
What is Condeco software used for?
Condeco, now Eptura Engage, is your go-to for booking desks, meeting rooms, and resources in hybrid offices. It uses AI for quick reservations via apps or voice commands, plus analytics to track space use and cut waste. Perfect for teams blending remote and in-office days, it syncs with Microsoft tools to end scheduling chaos and boost productivity. With features like visitor check-ins and wayfinding, it makes offices feel welcoming and efficient, addressing low utilization rates head-on.
How much does Condeco cost?
Pricing for Eptura Engage is custom, often starting at about $15K per year for mid-sized teams, depending on users, features, and integrations. No free tier, but demos help gauge fit. Factor in setup (one-time) and support add-ons. Compared to alternatives like Robin ($5-10/user), it’s pricier for enterprises but pays off in analytics depth. Reach out to Eptura for a tailored quote—many see ROI fast through space savings like Sodexo’s $3M cut.
Is Condeco easy to use?
Absolutely, with a 4.0/5 ease rating from hundreds of reviews—mobile apps and Outlook sync make bookings a breeze for most. Employees love the simple interface for quick grabs, while admins get dashboards for oversight. That said, initial setup might need IT nudges for integrations. Tips: Start with app tutorials and Copilot practice to skip glitches. Overall, it feels intuitive once rolling, especially for hybrid folks tired of manual hunts.
What are Condeco alternatives?
Strong picks include Robin for mobile-first SMBs (affordable, easy apps), Skedda for budget room scheduling, OfficeSpace for deep analytics, and Envoy for visitor-heavy spots. Eptura Engage stands out for Microsoft fans with AI bookings, but Robin edges on price ($5/user). Weigh team size: Big orgs favor Eptura’s scalability; startups lean Skedda. Check G2 for latest ratings—pick based on your hybrid needs like Teams sync or cost.
How does Condeco integrate with Teams?
It syncs seamlessly with Microsoft Teams and Outlook, auto-pulling events to reserve rooms or desks. Use Copilot for hands-free asks like “Book a huddle near marketing.” This cuts double-books and keeps calendars aligned. Setup takes minutes via admin portal, but test recurring meets to avoid Exchange hiccups. Result? Fluid hybrid flow, with real-time updates in chats—ideal for distributed teams staying connected without extra apps.
Can Condeco handle visitor management?
Yes, through Eptura Visitor integration—guests get QR check-ins, badges, and notifications, all tied to bookings. It’s contactless and secure, tracking flows for compliance. Pair with catering or wayfinding for full events. Handles high traffic without fuss, boosting safety in hybrids. Users note quick setup, though customize alerts for host pings. Great for partner meets, ensuring smooth arrivals amid 43% empty offices.